The Variable Selection Dialog allows inserting Variables automatically, choosing from a drop down list containing a mix of server standard variables and user created variables (Global questions, workflow questions, processing derived such as Barcode and OCR recognition).
Selection allows one single Variable selection and % Variable tags are added automatically.
Selected/Custom variable Displays the current selected variable which will be imported in the field from which the Variables list has been opened. If a custom variable, not yet existing in the Variables list (e.g. Script runtime variable), is required it can be written directly in this field without making a selection from the list.
Skip variable tags Return the selected variable without the % Variable tags. Server Variables
Some variables are standard and server pre defined always existing in every workflow, their values depends on the Workflow configuration and server conditions.
The standard server variables are, per function groups:
ACTIVATIONKEY Machine unique hardware activation key LICENSEKEY Current installed license key SMTPAUTHENTICATION SMTP server authentication enabled (true/false) SMTPIMPLICITSSLSMTP server Implicit SSL enabled (0/1) SMTPPASSWORD General configured password for SMTP authentication SMTPPORT General configured SMTP server port SMTPSERVER General configured SMTP server address SMTPSSL SMTP server SSL enabled (true/false) SMTPUSERNAME General configured username for SMTP authentication Date and Time
Y Year in 1-digit format YY Year in 2-digit format YYYY Year in 4-digit format M Month in 1-digit format, without leading-zero MM Month in 2-digit format, with leading zero MMM Month in short text format MMMM Month in long text format D Day in 1 digit-format, without leading-zero DD Day in 2 digit-format, with leading-zero DDD Day in short text format DDDD Day in long text format HH12 Hour in 12-hour format HH24 Hour in 24-hour format N Minutes without leading-zero NN Minutes with leading-zero S Seconds without leading-zero SS Seconds with leading-zero W Week of year as decimal number in 1-digit format WW Week of year as decimal number in 2-digit format W4 Week number with the four days calendar rule in 1-digit format WW4 Week number with the four days calendar rule in 2-digit format F Milliseconds in 1-digit format FF Milliseconds in 2-digit format FFF Milliseconds in 3-digits format DATELONG Long date pattern in format “Wednesday May 16, 2001” DATESHORT Short date pattern in format “5/16/2001” TIMELONG Long time pattern in format “3:02:15 AM” TIMESHORT Short time pattern in format “3:02 AM” UTCHH24 Coordinated Universal Time 24-hour format UTCHH12 Coordinated Universal Time 12-hour format UTCNN Coordinated Universal Time Minutes with leading-zero UTCN Coordinated Universal Time Minutes without leading-zero UTCDDDD Coordinated Universal Time Day in long text format UTCDDD Coordinated Universal Time Day in short text format UTCDD Coordinated Universal Time Day in 2 digit-format, with leading-zero UTCD Coordinated Universal Time Day in 1 digit-format, without leading-zero Filenames
PROCESSFILENAME Internal process filename of the document being stored PROCESSFILENAMEWITHOUTEXTENSION Internal process filename of the document being stored without extension PROCESSFILENAMEWITHPATH Full path internal filename of the document being stored PROCESSFILENAMEWITHPATHWITHOUTEXTENSION Full path internal filename of the document being stored without extension ORIGINALFILENAMEPATH Original file path (e.g. d:\test\input)ORIGINALFILENAMEOriginal filename of the document being processed (e.g. Input.pdf) ORIGINALFILENAMEWITHOUTEXTENSION Original filename of the document being processed without extension (e.g. Input ) ORIGINALFILENAMEEXTENSION Original filename extension of the document being processed (e.g. .pdf) ORIGINALFILENAMEWITHPATH Full path original filename of the document being processed (e.g. d:\test\input\Input.pdf) ORIGINALFILENAMEWITHPATHWITHOUTEXTENSION Full path original filename of the document being processed without extension (e.g. d:\test\input\Input) ORIGINALFILESIZE Original file size of the document being processed PAGESCOUNTER Number of pages composing the current document being processed CURRENTPAGESCOUNTER Number of pages composing the current block document being processed, e.g. during the split document CURRENTPAGE Current process page CURRENTPAGEONSPLIT Current effective process page relative to the split part in process (for split in process, e.g. Split trigger) Image properties
IMAGEBITSDEPTH Bits depth of the current image being processed IMAGEHEIGHT Height in pixel of the current image being processed IMAGEHRESOLUTION Horizontal resolution of the current image being processed IMAGEVRESOLUTION Vertical resolution of the current image being processed IMAGEWIDTH Width in pixel of the current image being processed Clients
CLIENTADDRESS Client IP address if using client capture CLIENTMACADDRESS Client MAC address (or serial number) if using client capture Users
USERDEPARTMENT User department, will only be set if a user authentication source is enabled USERDOMAIN User domain, will only be set if a user authentication source is enabled USERMAIL User email will only be set if a user authentication source is enabled USERHOMEFOLDER User home folder, will only be set if a user authentication source is enabled USERNAME User name, will only be set if a user authentication source is enabled or an authentication software is installed on the MFP USERPASSWORD User password, will only be set if a user authentication source is enabled USERFIRSTNAME User first name, will only be set if a user authentication source is enabled USERLASTNAME User last name, will only be set if a user authentication source is enabled USERFULLNAME User full name, will only be set if a user authentication source is enabled USERADS When using SSO returs user ADS Workflows
WORKFLOWCOUNTER Returns the number of times a document was processed with that workflow. WORKFLOWERROR Return the same log line marked as Error (ONLY IN THE FAILOVER CONDITION) WORKFLOWFAILOVERCOUNT Return the failover number count workflow. WORKFLOWID The internal id of the current workflow WORKFLOWNAME The name of the current workflow WORKFLOWMODULES Return the modules list, comma separated, used for the current document being processed (e.g.: Watch Folder, Barcode Reader, Windows File System) Barcode
BARCODEREADER_SEPARATIONPAGES In it you can find the pages where separation occurred (example: 3,7,8,9) BARCODE01_P01 (or name your barcode)In case there were barcodes for multiple pages, NAMEBARCODE_P and the last two numbers eg MYBARCODE_P07 (get barcode if present on page 7) Email Capturing
EMAILATTACHMENTS Number of attachments to the mail EMAILATTACHMENTSIZE Size of attachment to the mail EMAILBCCS List of emails in hide cc EMAILBODY Body of mail EMAILCCS List of emails in cc EMAILDOMAIN Domain of the email EMAILHTMLBODY Email html body for email capturing EMAILMESSAGEID Email internal ID for email capturing EMAILPASSWORD Email password for email capturing EMAILPORT Email port for email capturing EMAILRECIPIENTS Email recipients for email capturing EMAILSENDER Email sender for email capturing EMAILSERVER Email server for email capturing EMAILSUBJECT Email subject for email capturing EMAILUSERNAME Email username for email capturing EMAILISSIGNED Check if the signed / certified email for email capturing EMAILDATESENT Email data sent for email capturing EMAILDATARECEIVED Email data received for email capturing EMAILMESSAGEID Email internal ID for email capturing FreeForm
FREEFORMCONFIDENCE Confidence level of FreeForm profile on the processing document FREEFORMPROFILE Name of FreeForm profile recognized FTP
FTPFOLDER FTP folder for ftp capturing FTPPASSWORD FTP password for ftp capturing FTPPORT FTP port for ftp capturing FTPSERVER FTP server for ftp capturing FTPUSERNAME FTP username for ftp capturing HL7
HL7INPUTSUBPATH Return the path from the root selected HL7 input source folder to the subfolder where the message has been inserted (only works if Check subfolder has been enabled) HL7TCPRESPONSE Holds the HL7 server / application response when a HL7 output of type TCP/IP is used and successfully. Image processing
IMAGEPROCESSING_REMOVEDEMPTYPAGES Total amount of detected and removed pages by the image processing module IMAGEPROCESSING_EMPTYPAGESCONFIDENCE List of confidence for every removed page, separated by ; (PAGE:CONFIDENCE;PAGE:CONFIDENCE;…) OCR
ABBYYKEY Current installed Abbyy license key ABBYYPAGESLEFT Number of remaining monthly pages allowed to scan with the current installed Abbyy license (if any) SMARTFORM_MONTHLYPAGES Monthly pages available in the current license for the Smart Form module SMARTFORM_MONTHLYPAGESLEFT Number of remaining monthly pages allowed to process with the current installed Smart Form license (if any) SMARTFORM_TOTALLINEITEMS, SMARTFORM_TOTALLINEITEMS_PX Total number of line items found in the current invoice by the Smart Form module. If multipage document _PX will indicate the page where X is the page number. SMARTFORM_TOTALX SMARTFORM_TOTALX_PY Total number of fields found in the current document by the Smart Form module, when multiple instance of the same field type are detected. If multipage document _PX will indicate the page where X is the page number. SMARTFORM_TOTALPAGES Total amount of document pages for the Smart Form module OCRENGINE, ICRENGINE, MICRENGINE, OMRENGINE, SMARTOCRENGINE, ZOCRENGINE The OCR engine used by either of the OCR main process or OCR zone / rule modules OCRTEXT Text found during OCR OCRTEXTFILE It is a full path pointing to the text file that contains the ocr (temporary text file, which will be deleted at the end of the process) OMRROWSCOUNT Number or rows when using OMR with Abbyy Engine and zones group ZONEOCR_SEPARATIONPAGES In it you can find the pages where separation occurred (example: 3,7,8,9) Unique Counter
UNIQUECOUNTER Unique number which increases when name/file exists UNIQUECOUNTER3 Unique number which initially not existing when file doesn’t exist, it is formatted by x (3) digits (e.g. 000) UNIQUECOUNTER3+7 Unique number which initially not existing when file doesn’t exist, it is formatted by x (3) digits and starting from y (7) (e.g. 007) UNIQUECOUNTER3+7I Unique number which (Inclusive) same as before but initially inclusive (so first file it will come directly with 007 rather than empty) -> this is your case UNIQUECOUNTER3+7+_ existing or not initially according the usage of I which can be added or not but using the _ character as separation from the previous filename (e.g. _007). This is for cases when you don’t want the extra char when the counter isn’t used (example without I so counter not used initially) because if you put the _ in the filename then the initially filename will just end in _ being without the counter. Verification
VERIFICATION_APPROVER_USERNAME Username of the user approver document in verification VERIFICATION_APPROVER_PASSWORD Password of the user approver document in verification VERIFICATION_APPROVER_ADS Complete strinf RDN of AD user approver document in verification VERIFICATION_APPROVER_DESCRIPTION Description (if available in AD) of user approver document in verification VERIFICATION_APPROVER_EMAIL Email (if available in AD) of the user approver document in verification VERIFICATION_APPROVER_HOMEFOLDER HomeFolder (if available in AD) of user approver document in verification Web / API
WEBCAPTUREURL The Web Service URL specified in the module settings WEBCAPTURENAMESPACE The Web Service Namespace specified in the module settings WEBCAPTUREUSERNAME Username to login to the Web Service as specified in the module settings WEBCAPTUREPASSWORD Password to login to the Web Service as specified in the module settings WatchFolder
WATCHFOLDERSUBPATH Return the path from the root selected Watchfolder to the subfolder where the file has been inserted (only works if Check subfolder has been enabled)